A risk assessment can be technically complete and still make little difference to the way work is carried out. The real test is whether supervisors understand the controls, workers can follow them and the workplace supports the method described.
1. The team cannot explain the main controls
People do not need to recite a document. They should be able to explain the significant hazards, the controls that matter and what would make them stop or change the job. If the only evidence of communication is a signature sheet, test understanding through a short conversation at the workface.
2. The method assumes equipment or conditions that are not present
A method may specify edge protection, lifting aids, isolation points, exclusion zones or trained support that the site does not actually have. Before work starts, compare the planned controls with the real location, equipment and people available.
3. Supervisors are informally rewriting the job
Small changes are normal, but repeated workarounds show that the assessment may not fit the task. Supervisors need a clear route to pause work, record a change and obtain approval where the revised method introduces a different risk.
4. The same controls appear in every document
Generic wording can hide important differences between sites, trades and stages of work. Check whether the controls deal with access, other contractors, public protection, emergency arrangements, existing services and the actual sequence of work.
5. Actions are identified but never closed
An inspection or review is only useful if somebody owns the actions. Give each action a responsible person and realistic due date, then keep it visible until it is completed or formally reconsidered.
- Observe the task, not only the paperwork.
- Ask workers to explain the controls in their own words.
- Record changes when the job or location changes.
- Track corrective actions through to closure.
Treat the risk assessment as a working agreement. If the people, place or method no longer match it, stop, review and communicate the revised controls before continuing.
This guide provides general information for UK employers. It is not legal advice and should not replace advice based on the facts of a specific matter.